September 28th, 2024 | 10:00am - 2:00pm | Pottorf Hall, Circo Park, Manhattan KS | Google Maps
We want our vendors to have all the information they need to feel comfortable and excited about participating in Well-Con with us!
Describe the Booths & General Vendor Space
This is a “table expo” event, meaning you do not receive a “convention center expo” size or style booth. Large booth structures will not fit, contact us to make arrangements if you need a larger area.
Tables are spaced 18″ from each other allowing vendors to enter and exit from either side of their table. Items and signage cannot impede this 18″ space. No signage can be taped or hung from the walls.
These are TABLE SIZED BOOTHS – the tables are approximately 8′ feet long and 2.5″ deep.
The actual booth space is approximately 6 feet in depth x 8 feet long, with 1.5 feet on each side of your table for you to enter and exit your booth space.
Your space will consist of one 8’ foot table and two chairs which we will strive to set up before you arrive. If you need additional chairs or tables these may be available if supplies allow, you are welcome to bring additional tables or other display pieces if they fit within the allotted space. Please be considerate of your neighbors.
You are responsible for providing any covering or skirting you desire to use.
Booth locations ARE NOT GUARANTEED and are first come first serve. We do our best to accommodate but we reserve the right to place you in any available booth. Electricity is only available in certain areas and needs to be requested in your application.
Day of Event Set Up and Break Down Instructions
Show times are from 1pm-5pm.
Set up time begins the day of the event at 11:30; and take down starts at 5:01pm.
VERY IMPORTANT -> If you are not at the venue actively setting up by 12:45pm, your booth will be FORFEITED. NO REFUNDS will be issued.
Exhibitors MUST be finished setting up by 12:55pm. (If this timing is a problem please coordinate with me in advance)
Exhibitors MUST keep their tables open until 5:00pm – vendors who begin to take down before this time will not be accepted for the next event.
Plan to arrive early and account for the unexpected inconveniences like traffic, getting lost, your printer not working, accidentally sleeping in, your support people not being able to help you, losing your keys or phone to ensure you are set up in time.
We recommend you bring a hand cart or wagon if needed to assist you in bringing in your items we do not have these items available on site.
Each booth is responsible for their own tear down and clean up, this includes removing all business items from the building, folding up your table(s) and returning to the cart, folding up chairs and returning to the cart and sweeping your area. The building MUST be clean and vacated by 6pm. Violating clean up procedures and time frames could result in an additional charge or risk future participation.
Booth Sharing Not Allowed
Each booth is intended for one business vendor. Two businesses sharing a booth is not allowed, each business must register and be approved individually for their own space.
Signage & Hanging Items & Promotional Material
Nothing can be taped or adhered to the walls including signage and no personal or business items can be hung anywhere on the property.
All banners and signs must be free standing and cannot interfere or be placed within the aisles, hallways, or other vendors’ space.
Vendors CANNOT hand out marketing materials outside of their booth space. This means vendors cannot hand out flyers to vendors at their booths or walk in the aisles handing out flyers to attendees.
No marketing materials can be placed in the bathroom or entryways.
Electrical Access
Electrical access is limited and will be assigned based on who requests it in their application in order of registration.
Vendors MUST BRING YOUR OWN CORDS and you may be sharing an outlet so bring a power strip or surge protector.
Under no circumstances are any cords allowed to be in the aisle or any area where they would create the potential for tripping.
Misc Booth Rules: Burning, Diffusing, Sounds, Lights, Prices, Aggressive Sales
No candles, incense, or other smoking device can be lit or otherwise burned or set afire.
If you are using a diffuser; it must not interfere with people/vendors around you. You may be asked to stop using your diffuser if this happens, please politely comply.
Vendors must be considerate of surrounding vendor neighbors by keeping all sounds and lights within your booth space.
NO BRIGHT DISPLAY LIGHTS – moderate display lights pointing downward on your table that do not interfere or cause distraction to other vendors are allowed.
In addition, aggressive sales tactics are not allowed, meaning that vendors are not allowed to intercept people in the hallways and isles or other “public” areas. This is a casual, positive, and learning sales environment. Wait for clients to visit your booth and then engage them in conversation about your product.
How to Promote the Event to Your Followers
By registering to become a vendor, you agree to take part in the promoting of the event to your followers, customers, clients, and general audience through social media, email, word of mouth, newsletters, etc.
The success of these events depends on all vendors participating in promotional efforts. This will grow our mutual networks and increase attendance for everyone. Vendors agree to promote their participation at Well-Con on their website, email newsletters and social media including but not limited to:
– Promoting their participation on their social media pages, including Facebook, Instagram, Linked-In etc.
– Information about the Event to be placed on your Website
– Information about Participation in the Event to be sent via email newsletters to client base.
– Event Flyers placed at business and/or distributed to clients
– Sharing the event website/facebook event
– Highlighting other vendors via social media channels
Promotional material, such as flyers, graphics, and post ideas will be provided to all vendors in the vendor community leading up to the event.
Do You Accept MLM Companies?
Yes. We allow 1 vendor per MLM company per event.
The company must be a match with the intent of the event just as every other business who participates. We reserve the right to decline any participation we do not feel is a fit.
Please note: we reserve the right to limit MLM company vendors as we prioritize independently-owned, local, and family-owned businesses.
Vendor Liability
You are responsible for the safe use of all your products. If you provide samples or testers, you must have the liability insurance to cover any claims should they arise. Well-Con is not responsible and will not be held liable for any attendee complaints or concerns over your products or services. For the safety of attendees we ask that any sample or tester have a full list of ingredients visible for the attendee to read before they sample or test the product or engage in your services using a product.
Vendors are liable for personal injury, or lost/stolen/damaged goods. Exhibitors are financially liable for any damage caused to the venue property.
Vendors are responsible for meeting all city/state resale, licensing, and health department requirements. Exhibitors provide their own meals, snacks and beverages.
Vendors who are selling products and exchanging money at the event are responsible for having any necessary licenses and taking and submitting sales tax as required by law. Well-Con is not able to provide change and is not responsible for any businesses tax liability.
Well-Con is not responsible for the safety of any exhibitor, It’s property, employees, visitors or customers from theft, disappearance, injury, or damage by fire accident or any other cause and exhibitors assume sole liability for any losses resulting from such causes. No insurance is provided for the benefit of the vendors or their property. Vendors shall indemnify and hold the Well-Con and its affiliates harmless from any damages, losses or liabilities resulting from any claims, demands, suits or other actions based on or arising out of the exhibitors’ presence in the indoor or outdoor expo spaces or parking areas during the lease term of the show.
Risk Of Loss For Unavoidable Cancellation or Termination: Exhibitors bear risk of loss through show cancellation or termination for which the Sponsor bears no responsibility. In the event that any outside force, beyond the Sponsor’s control, cancels the Expo or prevents it from taking place or continuing, such as, but not limited to, acts of God, acts of civil disobedience or terrorism, acts of war or work stoppage, pandemic, etc. the Sponsor reserves the right to retain payments made by the Exhibitors to defray all Sponsor’s expenses and losses.
Problems and Suggestions
If you have a problem with a neighbor, your booth or any other problem, you must bring it to the attention of Dustin or Sabrina the day of the event so we can problem-solve together. Waiting until after the event can result in more difficult logistics for coming to a resolution. Suggestions to improve the event are welcome after the event by email but please understand it may take us a couple of weeks to consider the suggestion and get back to you.